Every relocation is challenging, especially when you’re relocating an office and have many business-related responsibilities to handle during this period.
Hiring professional help, especially if you have many obligations, is a good way to start. In doing so, you won’t have to risk losing clients and revenue during your office relocation. But before you do that, let’s take a look at what you can do to make the move as smooth and stress-free as possible.
Start Planning Ahead
The key to good organization is planning. When relocating an office, you need to make a strict schedule. By strict, we mean plan at least a few months in advance. For example, you can start by rescheduling your business appointments and make sure you have a few days off – depending on the size of the move. Even if you feel like canceling your meetings might disturb your business routine, it’s much better to book them for another more suitable time in case you don’t manage to get everything done immediately. You should also rent or purchase the right equipment in advance instead of leaving it for the last minute.
Make Every Employee in Charge of Their Own Working Space
No matter how many employees you have, no one is better at reorganizing their space than they are. There is no point in making someone in charge of other people’s stuff. If every person working in your office is in charge of his or her own desk and work equipment, reorganization of the office space once you get to your new location will be much easier.
Carefully Label Boxes
Part of a good organization strategy is a good labeling method. Depending on different factors like the size of your move and the number of items you’re relocating, you can use different methods. Computers and other technical equipment must be carefully packed and labeled as fragile. You will also need lots of static-free padding materials. Other important documents should be organized in a way that you can easily find everything you might need as soon as you get to your new office.
Consult a Move Manager
Consulting professionals is essential– especially when it comes to long-distance moving. After looking through cross-country moving services, another thing to consider is consulting a move manager. If you lack moving experience and want to make sure everything is well handled and the organization is on the highest level, a professional consultant can help you take care of everything. A moving manager’s services include: schedules, finances, and sharing responsibilities among employees. Trust us, you don’t want to leave anything to chance.
Explore the New Office Space and Take Measurements
When relocating an office space, it is essential to know what you can expect at the new location. Everything about the relocation process will go much smoother if you and your employees know what you should relocate and where you are going to put all the equipment once you successfully move in. For example, check whether the dimensions of the desks and technical equipment in your office are suitable for the new space – if not, make some adjustments in advance. There is no need to waste precious time on reorganizing the whole floor plan once you get there – the sooner your business starts running again, the better.
Make a Financial Plan
Unfortunately, you have to be prepared for some potential financial difficulties during this period. On the other hand, if everything is carefully planned and managed, these losses can be cut down to a minimum. Plan your budget and decide which option is the most convenient for you and your employees. If you stick to the schedule and follow every step of this guide, the chances that you’ll have any problematic situations arise will be extremely low.
Hire Professional Movers in Advance
One of the most important parts of organizing an office relocation is coming up with a strict time schedule, so make sure you hire a professional moving company in advance. Depending on the size of your move, you might find searching for reliable movers challenging. Luckily, if you decide to rely on trustworthy cross-country movers, you might find some convenient solutions in a short period of time. Most companies can also offer you a free moving quote, so you can plan your expenses and avoid any unpleasant surprises. Once you find the right help and book a date for your move, you can start planning your next steps. Leaving the hard parts of the job to professionals will save you from unnecessary stress.
While relocation is never easy, the right plan and proper organization makes no task is too hard.
Booking ahead and relying on professionals is the most important steps. Delegating is also very helpful. Enlisting your workforce and making the whole move a team effort will allow you to focus on the big picture while your employees take care of their own work spaces. Help them set up a labeling system that’s easy to use and you’ll improve the whole process considerably. Finally, don’t forget to leave some room in the budget for unexpected expenses.
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Sophia Smith is beauty and lifestyle blogger, an eco-lifestyle lover, graphic designer and a DIY enthusiast. Design plays a huge role in her personal expression. Sophia loves sharing meaningful content that educates and inspires people. She has contributed to a number of publications including: Women Love Tech, Cause Artist, Carousel and Viva Glam Magazine.